Practical info

Official language

The official working language at the EAAP Annual Meeting is English. No translation will be provided.

Passport and visa

Entry formalities for Belgium vary according to the country of origin. Nationals of the European Union (EU) and the European Economic Area (EEA), as well as third-country nationals holding a residence permit of a Schengen State, do not need a visa to enter Belgium. All non-EU citizens are asked to contact their local embassies for specific requirements. All foreign citizens entering Belgium must have either a valid passport or a national ID card.

Official invitation and certification

An official letter will be sent upon request to assist in meeting administrative requirements. However, this invitation implies no obligation, financial or otherwise, by the EAAP Organizing Committee. A Certificate of Attendance will be available at the registration desk for all delegates.

Liability and insurance

The Organizing Committee cannot accept liability for personal accidents or loss of or damage to private property of participants and accompanying persons. Participants are advised to acquire their own personal travel and health insurance for their trip.

Health and emergency

In case of emergency, land line or mobile phone users should call 112 to be connected with the appropriate helpline.

Currency and money exchange

The currency in Belgium is the Euro. Most banks open at 09.00h and close around 16.00h Monday through Friday. They are generally closed for lunch between 12.00-14.00h. Post offices are open between 09.00 and 16.00h. Please note that there will be no exchange facilities at the congress venue.

Looking for ATMs available 24/7? There are plenty in the city center: at Groentenmarkt, near Vrijdagmarkt, at the banks at Kouter etc. There are also a few near Gent-Zuid. Most credit cards allow you to withdraw money for free from ATMs. You can also exchange money at two centrally-located exchange bureaus from Monday to Saturday.

Time Zone

The summer time zone in Belgium is GMT + 2 hours.


The Belgian climate is distinctly maritime and usually mild, and the city of Ghent is no exception to this. At this time of the year it is usually sunny with temperatures around 19-22°C. An umbrella might come in handy.

Electrical supply

Electricity is supplied at 220/230 volts, 50 Hz. Some hotels provide 110 volts AC sockets for electric razors only. For all other equipment, an adaptor/converter is necessary.

Public transport

Public transport in the city is well organized. Buses and trams of 'De Lijn' will take you to every possible destination in and around Ghent from early in the morning till late at night. A useful tram is line 1, which connects the train station Sint Pieters with the city center and can be used to reach the congress venue (ICC Gent) from downtown: about every 6 min, from 6 AM until 11 PM. Buses also stop in front of the entrance of the congress venue. Make it simple and pay your trip using your mobile or smartphone. If you only occasionally travel by bus or tram, then a digital ticket is the best option.

Conference app

An EAAP 2019 App will be available from this website to all registered delegates before the conference. It will contain comprehensive information about the conference, venue, program and abstracts.

Platinum sponsor

nuscience - member of the royal agrifirm group

Silver sponsors



Circular Organics



Friends of EAAP

Bronze sponsors

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